Position: Office Administrator
Location: The Granary, Beckbury, Shifnal, Shropshire, TF11 9DG
Contract Type: Part-time (26-32 hours per week, flexible)
Office-Based
Start Date: As soon as possible
Adfield Group is seeking an experienced and highly organised Office Administrator to join our team on a part-time basis. This role is essential in ensuring the smooth running of our office operations and providing vital support across various administrative functions. We offer flexible hours (26-32 hours per week) and are looking for the successful candidate to start as soon as possible.
Key Responsibilities:
- Invoicing:
- Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
- Compile supplier invoices and send out client invoices.
- Office Operations:
- Update internal files and spreadsheets regularly.
- Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.
- Procurement & Booking:
- Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
- Negotiate to secure the best rates and payment terms for these services.
- Provide quotations to clients when requested by Directors or the Management team.
- Visitor Management:
- Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.
Additional Responsibilities:
- Fulfil client envelope orders and manage mail merges for mailers.
- Maintain the Adfield Leave Chart and update the company phone list.
- Organise staff collections and birthday cards.
- Answer the office phone and assist with general office duties.
Key Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Understanding of SAGE 50 Accounts would be an advantage.
- Excellent organisational skills and attention to detail.
- Strong communication, negotiation, and relationship-building skills.
- Adaptability, problem-solving skills, and the ability to work on initiative.
- The ability to “make things happen.”
- Reliable, discreet, and able to handle confidential information.
Why Join Us?
At Adfield Group, you will be part of a supportive team that values hard work, initiative, and creativity. We offer opportunities for personal and professional growth in a fast-paced and rewarding environment.
How to Apply:
If you are an organised, detail-oriented individual looking for an exciting administrative role, please send your CV and cover letter to recruitment@adfield.co.uk.
Adfield Group is an equal-opportunity employer. We welcome applications from all qualified individuals.